We've tried to make Instant Agenda flexible enough to support almost any type of meeting. We try our best to stay out of your way. That said, some types of meetings require a particular workflow—for example, Lean Coffee™ style meetings or Agile retrospectives. We will try to support these through customized workflows that guide your preparation and facilitation.


Planned Meetings
are what you'd expect for your traditional meeting agenda. One person plans out the topics and sequence in advance. You can share the agenda with others at any time. Attendees can suggest topics, and comment on topics, but cannot affect the agenda order.

Collaborative Agenda Meetings are modeled after the Lean Coffee™ style of meeting. This works great if you find yourself in a meeting without a planned agenda, or for recurring meetings where the participants typically bring the topics (like a weekly team meeting). We'll guide you through the process of creating an agenda on-the-spot, using a voting system to prioritize topics.

Note: Lean Coffee is a trademark of Modus Cooperandi, Inc.

One-on-one meetings are perfect for regular check-ins with your direct reports (or manager). Both the meeting moderator and the attendee can collaboratively create and order the agenda. Use our topic library of over 80 topics to seed the discussion.

Quick Meetings are intended for impromptu meetings that come up on the spot or for “problem solving” meetings that get scheduled for the first available time slot. This type of meeting was designed to have very low overhead. You can quickly add a single topic or goal for the meeting. Then record any related comments, action items, and decisions.


Retrospective Meetings are driven by the team and is about the team self-organizing and self-managing to improve its own execution. Managers and coaches can provide support and ideas, or remove barriers, but they can’t improve a team directly – that is up to the team. Our Retrospectives walk you and your team through the agenda format (process) of a retrospective and provides the same functionality as many of our other meetings, like voting and taking notes, creating action items and making decisions.

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